Settings

Settings

The settings page is only accessible for administrators.

It features all the basic options. Only properly trained personnel should edit this page.

Operator 

Quickly sort your qualifications in alphabetical order or in the order that you want it to be. This can help you find and view qualifications quicker. You can sort it in alphabetical order only in one click.

Or you can either simply just Drag&Drop. 

Admin Operator Settings

Common

Invoice Number Schema

The Invoice Number Schema consists of three parts (format, lower, and upper bound) separated by " ^ " character. All three parts must be of the same length which is also the length of the invoice number string.

The format defines how counter, custom text, and the current year together form invoice number. The format can include:

•   yy or yyyy - To include the current year as 2 or 4-digit number
•   F - A sequence of char 'F' defines a position for custom text
•   n - A sequence of char 'n' is a placeholder for the counter digits

The lower and the upper bounds define the first (lowest) and the last possible number possible. Note that the lower bound counter will not be used to specify "0000" to actually have the first counter as "0001".

Examples:

• Simple 5-digit schema: nnnnn^00000^99999
• 5-digit schema reset yearly: yy=nnnnn^00000^99999
• Yearly reset schema with text "INV" and year number separated by a hyphen (e.g. INV-2018-0001): yy=FFFFyyyyFnnnn^INV-2000-0000^INV-2100-9999
• As above but using "SUB" for Subcharter flights only, other flights falling back to "INV": SUBCHARTER_yy=FFFFyyyyFnnnn^SUB-2000-0000^SUB-2100-9999|yy=FFFFyyyyFnnnn^INV-2000-0000^INV-2100-9999

A dedicated invoice number can be created for any workflow type we have in the app (COMMERCIAL, MAINTENANCE, PRIVATE, TRAINING, OWNER, INTERNAL, RESERVED, CHARTER, SUBCHARTER, or SCHEDULED).

Additionally, you can set up your Dispatch, Email, Pricing, Payments, Fuel, Manifest, Cancellation, and flight Number settings in which we will give you a helping hand during the system setup process.

Dispatch

Opt-In for Domestic GenDecs

                     

 

 

Flight Setup Default

In this section, you can determine the default responsibility during organizing a flight. In Dispatch, the defaults can be changed flight by flight if needed

Bank Accounts

In this section, you can add multiple Bank Accounts that will be used in different parts of the system

Ops Teams

If you divided your operations control into teams that handle flights for multiple aircraft, this is the place to set them up

Payment Conditions

Here you can set your default payment conditions that will be displayed in the Bookings and the Accounts

Permit Providers

We have a default list of permit providers, but you can add additional providers that you use for different permit types

Edit Qualifications

We add all your qualification during the system setup and you will have the ability to change any settings of the existing qualifications or add new ones by using the button Edit Qualifications

TSA Lists: US Specific

1. No Fly List

2. Selectee List

3. Cleared List

It is the operator's responsibility to get the lists from the TSA and upload them to the system. Once they are activated, the system automatically runs the following processes: 

1. Auto-checking all Passengers on future flights in the system based on name and date of birth. Passengers are marked RED (NoFly match), YELLOW (Selectee match), and GREEN (Cleared match)

2. Between two list uploads the system auto-checks each passenger added to a flight and marks them when there is a match

3. The system re-runs the above process each time new lists are uploaded

4. The system checks all employees in the system against the three lists and sends an email to the operator-determined email address at 01.30UTC time when a match is detected

The lists can be uploaded by US operators in the Settings / TSA Lists section. There is an overview of the process by showing statistics such as upload date/time, number of matches per list, activation time stamp, and the user who activated it. 

In the Reports module, you can also find a NoFly report that lists all matches for you and can be presented in case of a TSA check. 

Seasonal Pricing

It allows you to apply custom margins depending on seasonal demand. The base demand for a given time period is forecasted based on market data from previous years. Administrators can even add their own events and custom demands. You can see how Seasonal Pricing adjusts your price in the 'Margin' section of the Pricing Table.

It is good for the automatic calculation of margin in a predefined range (e.g. 5%-30%) by the demand of flight for this particular day. This demand consists of a "Base Demand" (forecasted by FL3XX based on market data from previous years) and "Operator's Events" (the data editable by an Administrator of your company). A "Combined Demand" is the higher value of these two elements.

Important note: demand value is within the 0-100% range and does not equal the margin value. For example, margin bounds are 5% min and 30% max. In this case 0% of demand results to 5% margin, 100% of demand results to 30% of margin.

Demand data for all the legs of the booking is combined, and the highest found demand value is used for margin calculation. The margin is calculated between the min-max values set.

Auto Margin is applied if the following conditions are met:

1) In the Aircraft Performance & Cost config panel:

   1.1) The aircraft is on the Cost Model

   1.2) Gross Margin is not set

2) In the "Configuration > Pricing, Payments" section:

   2.1) Default Margin is not set

   2.2) Auto Margin Min and Max are both defined

In the price breakdown on the Sales page, you can see a tooltip with details about event demand affecting auto margin calculation, if you hover over the little arrow.

The final value of the Margin is calculated with the following formula: Min Margin + (Max Margin - Min Margin) * Max Demand %

In this example: 5 + (30-5) * 0.5 = 17.50%

The direction of the arrow gives you an idea of the high season / low season:

• demand > 70%  ↗
• demand > 30%  →
• demand <= 30%  ↘

Templates 

You can create and edit your T&C in the charter offers.

You can also create and store several sets of T&C. And for our US customers, you can assign them to your different programs, just make sure you mark the corresponding checkbox.

If you want to use custom sales templates, please contact support to activate this feature.