Hi Office Manager,

We've been
looking for you.

Office Manager based in Vienna

Junior to Mid Level

As FL3XX enters hyper growth, we need an Office Manager to provide a wide range of office management tasks and give a strong daily support to the company and its CEO. We are looking for a young, tech-oriented, high-energy person who wants to drive, discover, constantly improve and be part of FL3XX exciting journey ahead.

Beyond the Office Manager duties (travel arrangements, calendaring, tech admin., mailings, reporting, etc.), the position requires a smart, resourceful and reliable individual, who will be able to drive and manage many business processes and projects simultaneously.

Your responsibilities

  • Administrative office and company activities with daily support to the CEO.
  • Travels, calendaring, reporting on KPIs, mailings and correspondence.
  • Corporate processes and keeping track of pipeline status and delivery.
  • Sync administration of tasks among teams.
  • Prepare analysis based on KPIs put on place by the CEO and the company.
  • Follow up on actions with the CEO.
  • Participate in calls and meetings.
  • Use and configure office systems such as hubspot, zendesk, billomat, asana, and Gdocs.
  • Oversee APIs used by office systems.
  • Ensure data maintenance is kept up by all.
  • As you grow, ensure continued service of office systems.


  • Previous work experience in a similar role (SaaS Start-up preferred.)
  • Knowledge of cutting-edge office tech.
  • Capacity to learn new systems and find new ways to simplify work.
  • Monitor project progress, timelines, and expenses.
  • Experience managing company processes and reporting in a digital environment.
  • Strong multitasker and analytical mindset.
  • Excellent communication and teamwork skills with the ability to absorb and translate complex information easily.
  • Report on the status of work and accounts.
  • Coordinate with colleagues to implement projects.
  • Multi-tasking abilities
  • English fluency with proof-reading abilities, other languages are a plus.
  • Availability and papers to travel freely in EU and USA.
  • Relevant degree is a plus.
  • Knowledge or interest in aviation is a plus.

What we offer you

  • A fun, motivated and international team
  • A startup atmosphere
  • A yearly team-building trip in Sardinia!
  • An opportunity to take part in fairs and conferences¬†
  • Strong focus on the personal and professional development of all employees
  • Access to the latest technologies
  • Competitive annual salary
This is not a simple office manager job - this is an upwardly mobile position to follow up, coordinate, organize, police, improve and report around all activities of a tech company.

Who are we?

We are a diverse group of young people from all over the world, that came together in Vienna to work on an exciting aviation project; FL3XX. We are always eager to meet new additions to the team. Do you think that can be you? Then we are eagerly awaiting your application!

We believe in freedom and responsiblity; You can see it in everything. We work when we want to, where we want to and how we want. At the same time we feel responsible. We believe our success depends on ourselves, our capacity to ask the good questions, find the answers, and work hard to get the job done.

FL3XX 2018 - Offsiting in Sardinia

Our vision

Our philosphy

We believe in a platform that is open and connected to all your services.

Are you ready to improve your business performance?

Discover why top aviation companies are choosing FL3XX as their trusted software.

Welcome to

The complete aviation management software system for charter sales, dispatch, crew, maintenance and reports.


[email protected]
+43 (720) 230 390

FL3XX Headquarters
Kolingasse 11
1090, Vienna

Let's get in touch