Hi Executive Assistant / Office Manager,

We've been
looking for you.

Executive Assistant & Office Manager (SaaS) based in Vienna

Junior to Senior Level

Help to grow our company with an international team in Vienna and 10 other locations.

To be considered for this role you must have a proven track record of:

  • Online Services Selection and Configuration
  • Very strong organizational and digital abilities
  • 2-5 years of experience or a deep vocational background.

Beyond that, we are looking for a tech-oriented, high-energy person who wants to drive, discover, constantly improve with an entrepreneurial spirit.

You will help our CEO and the leadership team scale up the company from a small team to a larger one. You will work with digital tools to keep track of information, improve processes and streamline daily work. This is a central position that handles most of the information and decision support to run the company. This is for a person who is very motivated, likes to move things fast, is good at managing interpersonal communication and ensures all things flow so that this hyper growth phase keeps momentum.

Work hours are adaptable but the energy and drive are required. If you are eager to get moving fast, this is for you.

Your responsibilities

  • Be in constant contact with the CEO and the team.
  • Follow up on actions with the CEO.
  • Corporate processes and keeping track of pipeline status and delivery.
  • Use and configure office systems such as hubspot, zendesk, billomat, asana, gdocs, Notion, etc.
  • Oversee APIs used by office systems.
  • Ensure data maintenance is kept up by all.
  • As you grow, ensure continued service of office systems.


  • Knowledge of cutting-edge office tech.
  • Capacity to learn new systems and find new ways to simplify work.
  • Understanding of workflows and their implementation.
  • Report on the status of work and accounts.
  • Coordinate with colleagues to implement projects.
  • Monitor project progress, timelines, and expenses.
  • Ability to communicate, present and influence credibly and effectively at all levels of the organization.
  • Report on the status of work and accounts.
  • English fluency, other languages are useful.
  • Availability beyond standard office hours.
  • Knowledge or interest in aviation is a plus.

What we offer you

  • A fun, motivated and international team.
  • Startup atmosphere.
  • Strong focus on the personal and professional development of all employees.
  • Access to the latest technologies.
  • Competitive annual salary, starting at 30.000 EUR/year, depending on experience.
This is not a simple “assistant” job - this is an upwardly mobile position to follow up, coordinate, organize, police, improve and report around all activities of a tech company.

Who are we?

We are a diverse group of young people from all over the world, that came together in Vienna to work on an exciting aviation project; FL3XX. We are always eager to meet new additions to the team. Do you think that can be you? Then we are eagerly awaiting your application!

We believe in freedom and responsiblity; You can see it in everything. We work when we want to, where we want to and how we want. At the same time we feel responsible. We believe our success depends on ourselves, our capacity to ask the good questions, find the answers, and work hard to get the job done.

FL3XX 2018 - Offsiting in Sardinia

Our vision

Our philosphy

We believe in a platform that is open and connected to all your services.

Are you ready to improve your business performance?

Discover why top aviation companies are choosing FL3XX as their trusted software.

Welcome to

The complete aviation management software system for charter sales, dispatch, crew, maintenance, and reports.


[email protected]
+43 (670) 3082762

FL3XX Headquarters
Kolingasse 11
1090, Vienna

Let's get in touch