Hi, Business Systems Operations Manager

We've been
looking for you.

Business Systems Operations Manager

Help to grow our global suite with an international team in Vienna

Help grow FL3XX globally with an international Business Aviation SaaS team in Vienna and 10 other locations.

You will assist the leadership team on scaling up FL3XX from a small team to a larger one. You will select and configure SaaS tools to improve communications, information storage, processes and streamline daily work. This is a central position that handles most all the information and decision support to run the company.

The person who steps into this key role, is very motivated and likes to move things fast, is good at managing interpersonal communication and ensures all things flow so that this hyper growth phase keeps momentum.

To be considered for this role, we are looking for:

  • At least 2-5 years of relevant professional experience.
  • Relevant degree.
  • Proven attention to detail and excellent problem-solving skills.
  • Strong verbal/written communication and presentation skills, including an ability to effectively communicate with both business and technical team.
  • Ability to work independently as well as part of a larger team.
  • Ability and willingness to interact with all levels of the organisation.
  • English fluency, other languages are a plus.
  • Authorisation to work in Austria.

What you'll do

You will participate in and help create opportunities for synergies across the business ecosystem on topics such as:

  • Drive Cross-functional initiatives and projects, that facilitate long term business sustainability
  • Configure office systems such as hubspot, zendesk, billomat, asana, gdocs, Notion, slack, fruux, etc.; and oversee APIs used by office systems.
  • Test, implement, and roll-out to team software systems and tools that improve workflow in various departments and facilitates easier sharing across departments (CRM, CPQ, Customer Database, SSO, etc.).
  • Internal Consultant: Act and operate as an internal consultant, working directly with multiple stakeholders, management, and various related departments be able to optimize team performance.
  • Lead day to day operations and deliver on strategy and operational plans from the planning process against the strategic vision for the company.
  • Author, manage, and deliver executive level reporting, including weekly, monthly, quarterly status reports to manage risks and issues and improve team communication and collaboration.
  • Special Projects Identify and implement new initiatives with key stakeholders to develop, champion, and launch new initiatives.
  • Project Management: Take complete ownership of projects/ programs from cradle to grave: business case, scope, cost, schedule, action cycles, risks, issues, decisions, interdependencies and milestones.

What we require

  • Strong understanding of workflows and their implementation.
  • Having the capacity to learn new systems and finding new ways to simplify work.
  • Designing, managing and improving internal and external business tools and systems.
  • Solid organizational skills including attention to detail and multi-tasking skills.
  • Solid Analytical Skills.
  • Report on the status of work and accounts.
  • Coordinate with peers and management to implement projects.
  • Project management skills and abilities.
  • Monitor project progress, timelines, and expenses.
  • Availability beyond standard office hours.
  • Knowledge or interest in aviation is a plus.

What we offer you

  • A fun, international and motivated team
  • A company redefining SaaS in the aviation industry.
  • Startup atmosphere
  • Short decision paths
  • Strong focus on the personal and professional development of all employees.
  • Access to the latest technologies.
  • Competitive annual salary based on qualifications.

Who is FL3XX?

We are a diverse group of young people from all over the world, that came together in Vienna to work on an exciting aviation project; FL3XX. We are always eager to meet new additions to the team. Do you think that can be you? Then have a look at our careers, or write us an unsolicited application

We believe in freedom and responsibility: you can see it in everything. We work when we want to, where we want to and how we want. At the same time, we feel responsible. We believe our success depends on ourselves, our capacity to ask the good questions, find the answers, and work hard to get the job done.

Our philosphy

We believe in a platform that is open and connected to all your services.

Are you ready to improve your business performance?

Discover why top aviation companies are choosing FL3XX as their trusted software.

Welcome to

The complete aviation management software system for charter sales, dispatch, crew, maintenance, and reports.


[email protected]
+43 (720) 230 390

FL3XX Headquarters
Kolingasse 11
1090, Vienna

Let's get in touch